Liaison with the !kheis municipality and the department of energy
Contacts and meetings were held with the Municipality and with the DOE Project Managers and DOE Inspectors whenever such needed to take place. To date, more than 4 meetings have been held with Mr.Dolopi, the acting Municipal Manager and other !Kheis Municipal officials. An allocation and sequencing of installations in terms of localities evolved and was constantly updated, resulting in the allocation of work. Preference was always given to the densest areas and interconnected areas. A revised list of beneficiaries was compiled with added beneficiaries in collaboration with the !Kheis Municipality.
Further liaison with the Officer for Community Development has yielded good results of working together in updating the Beneficiary List to the required totals.
The rollout plan
The systems installation and performance target plan was shared with Specialized Solar Systems as the supplier for dispatch batching. Each consignment of installation hardware supplies was first checked at Specialized Solar Systems before it got dispatched to the site storage in !Kheis. This helped with the accuracy of supplies so that no undersupply was encountered as this could delay the rate of installations.
As soon as the consignment of equipment reached the installations sites it got allocated according to the beneficiaries in that location. Then the 2 teams began and rolled out their installations. The administration team from SSS led with the Beneficiary
Acknowledgement wherein each beneficiary acknowledged that he/she had received the supply of the following Solar Home System Hardware:
- 1 x Solar Panel with Bracket
- 1 x 12Volt Battery with Battery Enclosure
- 1 x Control Distribution Unit
- 6 x Internal Lights with wall switches
- 2 x External Spotlights with wall switches
- 1 x Cellphone Charger
- 1 x Plug Box for additional DC appliances
- 1 x Solar Lantern
and have had the above successfully installed at the house with the recorded GPS coordinates of the house. The beneficiary then signed the form and was witnessed by the installer.
In this Beneficiary Acknowledgement Form (BAF) the beneficiary pledged to abide by the norms and standards of utilization as explained to them. In terms of this pledge, the beneficiary would report any fault or non-performance of the system to the Installation Agent for attention and repair. This was a good measure to prevent tampering and to prepare the installations for the subsequent Maintenance Programme.
As the process of adding more beneficiaries continued, it was managed jointly with the Municipality of !Kheis. It was envisaged and became clearer that the sum total will eventually reach and possibly exceed the 1000-targeted figure. Indeed, this figure was achieved-notwithstanding the installation and beneficiary allocations discrepancies encountered along the way. Such discrepancies were resolved at the collaboration of the SUBCOSOL SSS Team with the Municipality and other supplementary stakeholders.